Wednesday, March 26, 2008

Tired of chasing your mouse? Use keyboard shortcuts

The mouse, one of the greatest advances in computing history, provides you with an intuitive point-and-click method for using your computer. Depending on the type of work you're doing, however, sometimes using a mouse actually slows you down. If you are a good typist, taking your hands away from the keyboard to move the mouse can use up a few seconds. Over the course of a full day, you could save several minutes by using keyboard shortcuts instead of the mouse.

You can use your keyboard instead of your mouse to do these three tasks:

• Start a program

• Navigate menus

• Minimize, maximize, and close windows

Let us discuss them in detail.

Start a program using a keyboard shortcut
1. Click the Start menu, and then click All Programs. Right-click the program that you want to start with a keyboard shortcut, and then click Properties.

2. Click in the Shortcut key box. Now press the letter on your keyboard that you want to use to start the program. Make it easy to remember—for example, press I for Microsoft Internet Explorer.

Note: You can use either uppercase or lowercase letters when creating your keyboard shortcuts—and when accessing them later. In the Shortcut key box, Microsoft Windows XP automatically adds Ctrl + Alt + before the key you pressed. When you want to start the program, hold down both the CTRL and ALT keys simultaneously, while also pressing the letter you chose. This way, your program won't start every time you type that letter.

3. Click OK.

4. Now test your shortcut. Hold down the CTRL and ALT keys, and then press the letter you chose.

Navigate menus using the keyboard
1. With your program open, press the ALT key. Notice that one letter on each menu name is now underlined. To open the menu, press the underlined key. For example, in Internet Explorer, the View menu name shows the V underlined after you press the ALT key. To open the View menu, press the ALT key, and then press V.

2. Now, each menu item will show one letter underlined. To access or activate the menu item you want, simply press the underlined key. For example, in Internet Explorer, after you open the View menu, the Privacy Report menu item shows the V underlined. Instead of clicking Privacy Report with your mouse, you can just press the V key.

3. You can also choose menu commands by pressing key sequences quickly, without waiting for the menus to open. For example, to quickly view a Web page's privacy report in Internet Explorer, press ALT, V, V. Similarly, to save a Web page in Internet Explorer, you would normally click the File menu, and then click Save As. To choose the same commands using your keyboard, press ALT, F, A.

Control windows using your keyboard

Action Shortcut
Minimize a window to your taskbar

Maximize a window so it takes up your whole desktop

Restore a window so it's visible but doesn't take up your whole desktop

Close a window

Switch to the last window you had open

Switch to any window
Hold down the ALT key, and press TAB until the window you want is active

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(Works For IE Only)